Damages - Add/Edit form

The Damages - Add/Edit form enables you to add damage information for the container, container accessory, chassis, or chassis accessory specified in the gate form. You can also use the Damages form to update or delete existing damages for the equipment specified in the gate form.

Unit Level and Gate Transaction Level damages

In N4, you can record damages at the unit level or at the gate transaction level. At the unit level, all the units with the same ID (same primary equipment) share the same set of damages.

When you use the Update Damages option to update the damages for a unit, you update the unit level damages. Therefore, when you update the damages for one unit, N4 updates the damages associated with all the units with the same ID.

For example, if you have a container that is associated with a Departed unit and an Active unit, if you update the damages for the Active unit, N4 also updates the damages for the Departed unit and vice versa.

You can also record damages for a unit as it comes in or goes out the gate. When you use the Damages - Add/Edit form (on page 1) during a gate transaction, you record gate transaction level damages. Each gate transaction has its own set of damages and these damages are not shared. These damages are associated with the gate transaction and are not affected by any updates to the damages associated with the unit. You can use the Gate Transaction Inspector (on page 1) to view the damages recorded at the gate transaction level.

For example, when you deliver an Import container, any damages recorded for the unit are also copied to the gate transaction. However, if the same unit returns as an Export container, a new set of damages can be recorded for the unit and these are associated with the new gate transaction. If no damages are recorded for the Export container during the gate-in process, the gate transaction for the export unit does not have any damages.

To add damages for the specified container or chassis:

1. From the Damage Type lookup field, select a damage type, such as a tear, a hole, or rust.

You can only select a damage type that exists at the current scope level. For more information, see Equipment Damage Type form.

2. From the Component lookup list, select the equipment component that is damaged, such as the door or a side of the container.

You can only select an equipment component that exists at the current scope level. For information on adding an equipment component, see Damage Component form.

3. From the Severity drop-down list, select Major or Minor to indicate the severity level of the damage.

If a unit has Major damages, N4 displays an icon in the left area in the Unit Inspector.

For XPS operations, only equipment with major damage displays as damaged equipment in XPS. Damaged equipment in XPS is not available for delivery at the gate.

If you add major damages to an equipment in N4, XPS displays only the damage severity and not the equivalent damage codes.

4. Enter any optional information for the damage such as the quantity, location, length, width, and any note.

5. Click Add.

N4 lists the damage item in the All Damage Items area.

6. Repeat steps 1 - 6 to add all the applicable damages for the equipment.

7. Click OK.

8. If you click Cancel, N4 closes the form without saving the changes.

To update or repair a damage item for the specified container or chassis:

1. In the All Damage Items area, select the damage item you want to update.

N4 displays the details of the selected damage item in the Damage Item area.

2. Update the information displayed in the Damage Item area.

To mark a damage item as repaired, enter a date in the Repaired On field.

3. Click OK.

If you click Cancel, N4 closes the form without saving the changes.

For XPS operations,

• If you record the damages in XPS and then update the damages in N4, XPS does not update the damage codes.

• If you mark all the damage items as repaired in N4, XPS removes the damage flag but does not update the damage codes. Therefore, though the equipment is no longer marked as damaged in N4 or XPS, XPS still displays the damage codes.

To delete a damage item for the specified container or chassis:

1. In the All Damage Items area, select the damage item you want to delete.

2. Click .

3. Click OK.

If you click Cancel, N4 closes the form without saving the changes.

The following table lists the optional fields in the Damages form: